"Us" "Our" means the Trustees of Garrigill
"Your" means the person or organisation with and to whom we
agree the hire
means the building and grounds of Garrigill Village Hall or any part
period" means the booked and agreed duration of your occupation
and use of the Hall
hire" means the hire period plus any additional time for which
you, your agents or attendees use the Hall in connection with your
2.. Instruction folder
A folder containing full instructions for users of the Hall will be available on arrival. This includes the use of the central heating system, the kitchen equipment and the fire safety instructions for the building. You need to ensure the instructions are properly followed.
are responsible throughout
the hire for supervision of
care of its contents
and safety from damage, and the behaviour of all persons using the
You or another responsible adult designated by you must be in
attendance at the Hall throughout the hire to ensure compliance with
the safety of all attendees, you need to make yourself aware of:
contents of our fire safety information folder
location of fire doors, fire extinguishers and other fire safety
routes and the need to keep them clear of obstruction at all times
action to be taken in cases of fire including calling the Fire
Brigade, evacuating the Hall and assembling on the village green
5, Maximum capacity
You must at all times ensure the Hall does not exceed its maximum capacity of 100 persons or 30 persons overnight.
6. Conduct of users
You must ensure at
all times during the hire that no person acts in an unsafe or
improper manner, smokes inside the building, causes a nuisance,
abuses or damages the Hall, its equipment or contents or uses the
Hall for any unlawful or improper purpose.
7. Licensed bar
Where your event involves the use of our licensed bar, you will be personally responsible for the conduct of all those to whom alcohol is supplied. We reserve the right to require you to cease or suspend sale of alcohol or close the bar in the event of what we consider to be improper or disorderly behaviour.
8. Bouncy Castles
You must tell us in advance of your intention to host a bouncy castle. You should follow the Health and Safety Executive's advice on operating bouncy castles (www.hse.gov.uk/entertainment/fairgrounds/inflatables.htm) and satisfy yourself that the equipment will at all times be properly supervised by responsible adults fully conversant with the risks associated with such activity and that all such persons are individually covered by public liability insurance arranged by yourself or the supplier of the equipment. We are neither insured for such activity nor accept liability for any loss, damage or injury arising from the use of the equipment or its supervision and you shall indemnify us against all liability arising therefrom.
You must not permit the use of the bouncy castle without first having provided us with evidence of valid public liability insurance cover. Our inspection of the insurance details is without responsibility on our part and does not imply our confirmation or approval of the policy's suitability or fitness for purpose.
9. On leaving the Hall
At the end of the hire you must:
return all tables and chairs to their proper stowage positions (not the kitchen corridor!)
remove all rubbish, leaving the Hall in a clean and tidy condition
ensure all persons have vacated the Hall and all lights and appliances (other than the fridge/freezer) switched off
ensure the Hall is locked and the key returned to the keysafe
report to us all deficiencies and damage
10. Reservation of rights
We reserve the right to enter the Hall at all reasonable times during the hire for all reasonable purposes and to terminate occupation and use of the Hall if in our reasonable opinion a serious safety issue arises or the conduct and actions of persons using the Hall are such as to cause us serious concern.
11. Your liability for loss, damage and soiling
As hirer, you are personally liable for the cost of (a) making good all damage to the Hall and any loss of or damage to its equipment or fittings arising during the period of hire or as a result of your use of the Hall and (b) any additional cleaning and tidying beyond that which would normally arise. We may ask you for a damage deposit in advance of the hire period for use if such costs arise.
12. Our liability and indemnity
Save as the law requires, we shall not be liable for any loss or damage to any property or for injury sustained by any person whilst on the Hall premises. You shall indemnify and keep indemnified each of the Village Hall Trustees and their agents against the cost of repair of any damage done to the Hall, against all actions, claims, and costs of proceedings arising from any breach of these Booking Conditions and all claims in respect of damages, including damage for loss of property or injury to persons, arising as a result of the use of the Hall.