24th April 2017

Garrigill Village Hall

Registered Charity:1000874

 

Minutes of Committee Meeting held on the

24th April 2017

 

 

 

Present: Stephen Porteus, Tim Haldon, Svava Barker, Kelly Green and Clive Mitchell

 

  1. Apologies for absence: Barbara Carrick, Pauline Platts and Brian Grew

 

 

 

2.0

 

Minutes of previous meeting

 

 

ACTIONS

2.1

Proposed TH seconded SB.

 

 

3.0

 

Matters arising not appearing elsewhere on the agenda

 

 

 

3.1

None

 

 

4.0

 

Sub-committee reports

 

 

4.1

 

 

 

 

 

 

Financial

 

(I) TH distributed year-end figures for 2016/17. The water bill aside, expenditure and income had largely met budget expectations.

(ii) TH had submitted an application to EDC for this year’s £500 contribution towards the cost of running and maintaining the community toilets.

(iii) TH advised that he has appointed a new cleaner.

 

 

 

 

 

 

 

 

4.2

Premises

 

(I) Bunk house lighting improvements had yet to be addressed.

(ii) TH had received an offer of paving slabs for the field fire pit and would be attending to their laying.

(iii) TH confirmed that the replacement oil tank had been installed.

(iv) The continuing absence of a bookings clerk was discussed. Cover for the month of June might perhaps be provided by BG and a rota agreed for meeting and greeting hall/bunkhouse users?

(v) TH advised that visitors had recorded favourable comments about our facilities and which CM would publish on the website.

 

 

TH/CM

 

TH

 

 

BG?

 

 

CM

4.3

 

 

 

 

 

 

 

 

 

 

 

5.0

Marketing and Events

 

(I) It was agreed that there should be an August bank holiday event, possibly a themed hog roast and live music. Caterers’ estimates to be obtained.

(ii) It was agreed that the Christmas Party should be on 16th December. KG has provisionally booked Amy’s DJ services.

(iii) It was agreed that KG would seek quotes for a playground slide once a suitable design had been chosen. Once the cost was to hand, grants could be sought from public bodies and Kinex, PP’s utility supplier.

Any Other Business

 

 

 

 

KG/SB

 

 

 

KG

 

 

 

 

 

5.1

It was agreed that the AGM be held on Wednesday 5th July. SP to circulate a flyer outlining proposed events and seeking candidates for the current Trustee vacancy.

 

 

SP

 

 

 

DATE OF NEXT MEETING AGM Tuesday 16th May at: 7.30pm