21st September 2015

Garrigill Village Hall

Registered Charity:1000874

 

Minutes of Committee Meeting held on the 21st September 2015

 

 

Present: Stephen Porteous, Brian Grew, Pauline Platts, Svava Barker, Clive Mitchell

 

Apologies for absence: Tim Haldon, Kelly Green, Glad Allen and Emily Robson

 

 

 

 

2.0

 

Minutes of previous meeting

 

Minute 3.1 should read On line not on linen Minute 5.1 wording to be changed

 

ACTIONS

2.1

Proposed SP seconded PP Approved

 

 

3.0

 

Matters arising not appearing elsewhere on the agenda

 

3.1

Minute 6.1 BG reported that he had been in contact with JC but as yet had not received any response

 

 

4.0

 

Sub-committee reports

 

 

4.1

 

Financial

In TH absence CM distributed a budget v expenditure summary adopting separate accounts for the three sub committees showing net current assets of £13,438.07

 

We are currently showing a deficit of £1,145.00 for the year to date

 

CM is to distribute a mailshot linking the standing order form for the 100 club

 

 

 

 

 

 

 

 

 

CM

4.2

Premises

BG reported that the premises committee had met and had prioritised the following actions: -

 

Block paviors-no quote received from Laurie Lambeth so Richard Hymers will be asked to quote

Infill around cooker hood-ditto

Oil Tank replacement – TH is aware that a neighbour will be disposing of a bunded tank and since ours is not we should consider purchasing. CM offered to open discussions

Shower room-the shower room is still flooding and BG suggested installing shower trays. The consensus was that we should approach the sub contractor who laid the floor in the first instance

 

 

 

 

 

 

 

 

 

CM

 

 

BG

 

Shower room ventilation-the window that is boarded over should be exposed to facilitate some natural ventilation

 

BG went onto report that the fire alarm had been activated on Sunday due to a loose break glass point. This had been repaired and the shutter is to be linked when the service is undertaken in November

 

BG added that he would be reviewing the existing fire risk assessment and amending if appropriate

 

SB reported that the stone boundary wall to the campsite was in need of repair having been inspected by Richard Hymers who had indicated a an estimate of £250-400 for 12 m of wall.

 

 

 

 

 

 

 

 

 

BG

5.3

Marketing and Events

Fireworks

Will not be held in 2015

Craft Fair

21 st November

SB suggested the following as possible future events

Christmas Party-not a meal but more than drinks and a chance to dress up. All agreed that this was a great idea more details at the next meeting

Beer Festival-discuss at next meeting

Gala Day-revival to be discussed at next meeting

 

Christmas lights-SB reminded the committee that we had pledged to buy some for the external tree. This prompted a debate as to the source of the tree-to be agreed at next meeting

 

 

 

 

CM

6.0

AOB

 

6.1

No charges to be made for Laurie’s funeral costs

 

6.2

SP to write to Annie expressing our gratitude for all the work that

 

 

Laurie contributed during his time as a committee member

SP

6.3

CM reported that he had been investigating the deeds for the hall

 

 

and land. BG had handed over a file containing the conveyance but

 

 

CM advised that the title requires registering. He offered to

 

 

undertake further investigation and report back at the next meeting

CM

 

DATE OF NEXT MEETING: 2nd November 7.30pm