16th May 2017

Garrigill Village Hall

Registered Charity:1000874

 

Minutes of Committee Meeting held on the

16th May 2017

 

 

 

Present: Stephen Porteus, Barbara Carrick, Glad Allen, Brian Grew, Svava Barker, Tim Haldon, Kelly Green and Clive Mitchell

 

  1. Apologies for absence, Pauline Platts

 

 

 

2.0

 

Minutes of previous meeting

 

 

ACTIONS

2.1

Proposed TH Seconded KG

 

 

3.0

 

Matters arising not appearing elsewhere on the agenda

 

 

 

3.1

None

 

4.0

 

 

 

 

 

 

Finance

 

TH distributed a budget v expenditure summary showing a cash reserve of £12,762. TH commented that the bookings were going well but we needed to maintain the level of activity to reach our target of £3,500 for the year

BG recommended that we renew our subscription with CVS and added that the insurance premium was very similar to the previous year

KG suggested that we purchase a new clock to replace the broken one in the hall-agreed

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5.0

Premises

  1. BG informed the meeting that he had spoken to Norman Currah and was trying to arrange a date to consider the work in the shower room.

  2. TH is to source some paving slabs from SJH for the fire pit in the camp site

  3. TH reported that there was some interest in resurrecting the Quoits pitch

  4. KG had received a quote for a slide. BG expressed concern regarding the material surrounding the slide and would check

  5. CM is to research grant possibilities of circa £500

 

 

 

BG

 

TH

 

 

 

 

BG

 

CM

 

6.0

Marketing and Events

 

  1. Hog roast to be Saturday 26th August. Cost is £550 plus £150 for Music. Bar will be open after the HR finished at 6.30pm. Need to sell 100 tickets at £7 each to break even.

  2. BG reminded the meeting that the Winking Sheep Sportive was on the 28th August

 

 

KG

7.0

Any other Business

 

 

 

 

 

  1. BC informed that Kim and Amy wished to become trustees at the next AGM. All welcomed this news.

  2. BG reported on the latest status of projects that AMP were involved with namely Front Street and High Mill. He suggested that he would make this a regular item at future meetings

  3. BG suggested that the bookings clerk role should be on a shared rolling programme. He offered to report back at the next meeting

 

 

BG

 

 

 

 

BG

 

 

DATE OF NEXT MEETING: AGM 5th July 7.30pm